Vendor Coordinator Needed
The Health Fair Planning Committee seeks a volunteer for the important position of vendor coordinator. This person emails invitations to potential vendors, maintains an extensive vendor database, collects fees from attendees, and submits deposits to the treasurer.
Communication with vendors is conducted primarily by email, with occasional telephone contact for follow-up purposes. Proficiency in Excel and Word is a necessity. The vendor coordinator begins work prior to March, so that all potential vendors may be emailed with a save the date reminder. In June, invitations and application forms are emailed.
The vendor coordinator presents tentative lists and specialties to the Planning Committee monthly. There is a significant amount of ongoing detail work to maintain the list and communicate with both exhibitors and the Planning Committee.
This year’s Health Fair will be Oct. 22. All members of the committee plan to be available the day before and the day of the Health Fair. On the day of the fair, the coordinator greets vendors and reviews screener services.
The Planning Committee meets monthly from February until October, and while each person has a defined role, the group works as a team to provide the best possible annual Health Fair for the SaddleBrooke community. For more information, contact [email protected].
Volunteer Coordinator Needed
The Health Fair Planning Committee seeks a people-oriented individual to coordinate and organize over 100 volunteers who make the Health Fair run smoothly on the day of the event.
This person needs the ability to communicate well, manage the volunteer list, and participate in monthly Health Fair Planning Committee meetings.
Active work for the volunteer coordinator begins in late spring with a review of the prior year’s roster and an email request to see who will be volunteering again. The volunteer coordinator also confirms team leaders for traffic, greeters, information, assist team, survey, and immunizations. These leaders may identify specific requests for their team, which drives recruitment efforts.
This person will arrange and conduct an orientation training meeting the month prior to the Health Fair and maintain the volunteer t-shirt supply.
This year’s Health Fair will be Saturday, Oct. 22. The planning committee meets monthly from February until October, and while each person has a defined role, the group works as a team to provide the best possible annual Health Fair for the SaddleBrooke community. For more information, contact [email protected].